An accrual is an estimate. When the real bill, expense or check arrived, someone had to find it, tie it to the right accrual and book the reversal, which meant QuickBooks and a spreadsheet.
Actual Matching shows each transaction next to the accruals it clears, with accrued amount, actual amount and variance, and posts the reversal when you approve or confirm a match.
Close the accrual loop on one page
Actual Matching lists each transaction (a bill, expense or check) for the close month. A single bill can clear several posted accruals for the same vendor. A strip across the top shows actuals received, what's already reversed, what's waiting on you, and the variance between accrued and actual.
- Suggested matches. When a transaction lands, AI Accountant looks for posted accruals from that vendor and proposes the match, with the service period, match tier (Exact, Fuzzy or AI Accountant), accrued amount, actual amount and variance.
- Nothing posts without approval. Ambiguous matches, or those with variance above the review threshold, stay in Pending review until you approve them.
- Approve & reverse. Posts one reversing journal entry per accrual and links the transaction. The variance stays visible on the row.
- Ignore. Leaves the books untouched and keeps the accrual open for a later transaction. AI Accountant won't suggest that transaction for those accruals again.
- Undo Reversal. Deletes the reversing entries for a match and returns the accruals to posted. The original accrual entry stays.
- Match New. Pick one or more lines from one transaction and one or more posted accruals for the same vendor. The preview shows the entries and variance before you confirm.
How to use it
- Open AI Close, then Journal Entries, then Actual Matching for the close month.
- Review each pending row and click Approve & reverse or Ignore.
- Use Match New for anything without a suggestion, then click Confirm match.
Why it matters
- The close stays in Zeni. No export and no hunt through QuickBooks for the original journal entry.
- You handle only the exceptions. Clean suggestions are one click to approve.
- Mistakes are reversible. Ignore leaves the accrual open, and Undo puts a reversed accrual back to posted.
FAQ
Why don't some accruals appear here?
Accruals set to reverse next month reverse on their date, so they don't appear. Actual Matching is for accruals waiting on the real transaction.
Do amounts have to match exactly?
No. The variance between accrued and actual stays visible on the row.
